WESLEY COLLEGE OLD BOYS UNION (UNITED KINGDOM) CONSTITUTION

1. NAME:

The Union shall be called The Wesley College Old Boys Union United Kingdom Branch.

2. OBJECTS:

The objects of the Union shall be: (a) To advance the education of the pupils of the College, by providing and assisting in the provisions for education at the College. (b) To provide scholarships and for the provision of prizes for educational achievements at the college. (c) To provide assistance to college sports activities.

3. MEMBERSHIP

(a) Any person who has been a bona- fide student or teacher at Wesley College Colombo for a period of at least one Calendar year, and interested in actively furthering the objects of the Union and contributing an annual sum known as the Annual Membership Fee, which shall he determined at the Annual General Meeting. may be a full member of the Union

(b) Notwithstanding sub-clause (a) above, the Executive Committee may at the discretion allow a reduced Membership Fee for Retired Members, Students and other deserving persons.

(c) A member shall he admitted to Life Membership on a payment of the Life Membership fee, which shall be ten times the current Annual Membership Fee.

(d) At the instance of the Executive Committee, the members may at any meeting elect to Honorary Life Membership any person who in the opinion of Union has made and/or continues to make an outstanding contribution to the advancement of the College.

(e) Sons of old boys of Wesley College Colombo, will be eligible to become Associate Members of the Wesley College OBU (UK) and these Associate Members will he eligible to take part in all activities of the OBU. including representing the OBU in Sports Competitions.

(f )The Executive Committee may grant Associate Membership to any persons who has had close association with Wesley College Colombo. The associate Members admitted according to this criterion will not be eligible to represent the OBU in Sports Competitions.

(g) Associate Members shall not be eligible to vote at the annual General Meeting nor will they be eligible to become members of the Executive Committee.

(h) Any Member whose membership fee remains unpaid on the date one week before the Annual General Meeting or on 15th November of the year, whichever is the earliest, shall not be eligible to vote at the Annual General Meeting and such Member shall not be eligible for election to the Executive Committee.

4. OFFICERS AND EXECUTIVE COMMITTEE

(a) The officers of the union shall comprise Patrons, Vice Patrons, Honorary president, three Honorary Vice presidents, Honorary Secretary, Honorary Treasurer, Honorary Membership Secretary, Honorary Social Secretary, Honorary Sports Secretary, and Honorary Public Relations/Editorial Secretary. The Honorary President, honorary Secretary and the Honorary treasurer elected at the Annual General Meeting shall become the principal officers of the Union.

(b) the officers shall he elected by a simple majority vote at the Annual General Meeting. by full members as defined in clause 3(a).

(c) The president, Vice presidents (3) Secretary, Treasurer, Membership Secretary, Social secretary, Sports Secretary, PRO/Editor and ten Committee Members shall form the Executive Committee.

(d) The ten Committee Members shall he elected to the Executive Committee by a simple majority vote at the Annual General Meeting. as stated in clause 4(b) above.

(e) In the event of an office falling vacant, the Executive Committee, shall invite a member of the Union to hold that office until the next Annual General Meeting.

(f) Only full members as defined in clause 3(a), and who have been a member for at least a full year shall be eligible to hold office.

(g) All officers and committee members shall retire each year and offer themselves for re-election. No member shall hold an office for more that four consecutive years with the exception of the president who shall not hold office for more than two consecutive years except in extreme situations where there are no suitable candidates to fill the post.

5. FINANCES

The Union shall open and operate such banking accounts in the name of the Union as it thinks proper, and shall give the necessary authority for its officials to operate such accounts; provided always that cheques be signed by ay least two of the following officers, president, Secretary, Treasurer.

6. APPLICATION OF INCOME

(a) The income of the Union, whence so ever derives shall be applied principally towards the furtherance of the objects, but the executive committee shall have the discretionary powers to consider any other charitable appeals, so long as the beneficiary of this charitable giving is a Wesleyite or an old Wesleyite.

(b) No Member of the union shall receive remuneration or other benefits in money or in kind, except the reimbursement of reasonable out of pocket expenses incurred on behalf of the Union and supported by bills and invoices. Any claims in excess the floor limit will he determined by the executive committee from time to time.

7. MEETINGS

(a) The union shall hold at least two General Meetings in each year. one of which shall he the Annual General Meeting, which shall he compulsory, and the second meeting will be optional.

(b) The Annual General Meeting shall he held within sixty days of the close of accounting period in clause 9.

(c) The Executive Committee shall fix the date, time and place of each meeting.

(d) The Quorum for a General Meeting including a Special General Meeting and the Annual General Meeting shall he fifteen. The Quorum for an Executive Committee meeting shall be seven Executive Committee Members provided always ally two of the following officers are present: President, Secretary, Treasurer. (e) The Executive Committee shall call a General Meeting within twenty one days on the written application of more that five members.

8. ANNUAL REPORT

The Honorary Secretary shall at the Annual General Meeting submit a report covering the activities of the Union during the preceding calendar year.

9. ACCOUNTING

The accounting year of the Union shall he 1S1 December to 30 November. The Hon Treasurer shall keep proper books of accounts, A statement of accounts for the previous year, audited by the Hon Auditor elected for the purpose at the previous Annual General Meeting, shall be presented for adoption at the Annual Genera! Meeting.

10. AMENDMENTS TO THE CONSTITUTION

(a) Rules of the Union shall not be amended except by two-third majority vote of those present and voting at the Annual General Meeting or at a Special General Meeting called for this purpose.

(b) No alterations or Amendments shall he made to the Objectives Clause or the Dissolution Clause which would cause the Union to cease to be a Charity at Law.

11. DISSOLUTION

In the event of the Union being wound up, any assets remaining after satisfying outstanding debts and liabilities should not be distributed among the members of the Union, but shall be gifted to Wesley College Colombo. Sri Lanka for the benefit of the pupils of the College in any manner which is exclusively Charitable at Law. Last amendments made to the constitution on 11th February 2001 at a Special General meeting.